Checklists, Forms, and Templates

This is the complete library of documents currently available for procedures related to faculty administration. Please filter the list by selecting an option from each of the three menus below, Schools, Activities, and Ranks, then click the Apply button. 

Please consider using the Faculty Forms Descriptions page for tips on completing forms and to understand the use(s) of each form. 

If you are not familiar with the procedures, we recommend that you go to the Resources page for a list of links to the specific administrative activities. 

Activities
Access Request Form Faculty Information System Administrative Forms
Advertisement Checklist and Guidelines for Faculty Positions Searches
Checklist for Non-Tenured Search Searches
Divinity School Checklist for Faculty Searches Searches
Divinity School Documents Required for FSQ Searches
Divinity School Documents Required for SAAC Searches
Divinity School Email to Evaluators Searches
Divinity School Governing Board Vote Form Searches
Divinity School Letter to Evaluators Searches
Divinity School Offer Letter Template for Junior Faculty Searches
Faculty Appointment Form-3501 FR.56 Administrative Forms, Promotions, Reappointments, Secondary Appointments
Faculty Data Change Form 3501 FR.08G Administrative Forms, Appointments, Compensation
Faculty Data Collection Form-3501 FR.09 (part 1 of 2) Administrative Forms, Appointments, On-Boarding
Faculty Data Collection Form-3501 FR.09 (part 2 of 2) Administrative Forms, Appointments, On-Boarding
Faculty Extra Compensation Form 3501 FR.08F Administrative Forms, Compensation
Faculty Leave Form 3501 FR.08C Administrative Forms, Leaves
Faculty Search Questionnaire Administrative Forms, Searches
Faculty Summer Compensation Form 3501 FR.08E Administrative Forms, Compensation
Faculty Termination Form 3501 FR.08D Administrative Forms, Off-Boarding
FAS Addendum to Chart C - NonLadder Request Form Appointments
FAS Addendum to Chart G Non-Ladder Request Form Promotions, Reappointments
FAS Chart B: Ladder Faculty Initial Appointments Appointments
FAS Chart C: Non-Ladder Faculty Initial Appointments Appointments
FAS Chart D: Research Initial Appointments Appointments
FAS Chart E: Ladder Faculty Reappointments Reappointments
FAS Chart F: Ladder Faculty Promotions Promotions
FAS Chart G: Non-Ladder Faculty Reappointments and Promotions Promotions, Reappointments
FAS Chart H: Research Reappointments and Promotions Promotions, Reappointments
FAS Chart I: Secondary Appointments Secondary Appointments
FAS Checklist for Chair - External Appointment to Tenure - Biological Sciences Appointments, Searches
FAS Checklist for Chair - External Appointment to Tenure - Humanities Appointments, Searches
FAS Checklist for Chair - External Appointment to Tenure - Physical Sciences and Engineering Appointments, Searches
FAS Checklist for Chair - External Appointment to Tenure - Social Sciences Appointments, Searches
FAS Checklist for Chair - Promotion to Associate Professor on Term (without tenure) - Biological Sciences Promotions
FAS Checklist for Chair - Promotion to Associate Professor on Term (without tenure) - Humanities Promotions
FAS Checklist for Chair - Promotion to Associate Professor on Term (without tenure) - Physical Sciences and Engineering Promotions
FAS Checklist for Chair - Promotion to Associate Professor on Term (without tenure) - Social Sciences Promotions
FAS Checklist for Chair - Promotion to Associate Professor with Tenure or Professor - Biological Sciences Promotions
FAS Checklist for Chair - Promotion to Associate Professor with Tenure or Professor - Humanities Promotions
FAS Checklist for Chair - Promotion to Associate Professor with Tenure or Professor - Physical Sciences and Engineering Promotions
FAS Checklist for Chair - Promotion to Associate Professor with Tenure or Professor - Social Sciences Promotions
FAS Departmental Faculty Vote Form Appointments, Promotions, Reappointments, Searches, Secondary Appointments
FAS Departmental_Case_Summary Appointments, Promotions
FAS Email for Referees for External Tenure Recruit Appointments, Searches
FAS Email for Referees for Internal Promotion to Associate Professor on Term (without tenure) Promotions
FAS Email to External Referees re: Promotion of Associate Professor on Term (without tenure) to Tenure Promotions
FAS Email to Prior External Referees re: Promotion of Associate Professor on Term (without tenure) to Tenure Promotions
FAS Email to Prior External Referees re: Promotion of Associate with tenure to Professor Promotions
FAS Interview Approval Form Searches
FAS Ladder Tenure Search Procedures and Checklist Appointments, Searches
FAS Letter of Request to Candidate for 3rd Year Review Reappointments
FAS Letter of Request to Candidate for Promotion from Associate Professor on Term (without tenure) to Tenure - ALL Sciences, including Social Sciences Promotions
FAS Letter of Request to Candidate for Promotion from Associate Professor on Term (without tenure) to Tenure - Humanities Promotions
FAS Letter of Request to Candidate for Promotion of Assist. Prof. to Assoc. Prof. on Term (without tenure) - Biological Sciences, Physical Sciences and Engineering Promotions
FAS Letter of Request to Candidate for Promotion of Assist. Prof. to Assoc. Prof. on Term (without tenure) - Humanities Promotions
FAS Letter of Request to Candidate for Promotion of Assistant Professor to Associate Professor on term - Social Sciences Promotions
FAS Letter to External Referees for Appointment to Tenure Appointments, Searches
FAS Letter to External Referees for Promotion to Associate Professor on Term (without tenure) Promotions
FAS Letter to External Referees re: Promotion of Associate Professor on Term (without tenure) to Tenure Promotions
FAS Letter to External Referees re: Promotion of Associate Professor with Tenure to Professor Promotions
FAS Letter to Referees (Internal and External) for Promotion to Senior Lector I Promotions
FAS Letter to Referees (Internal and External) for Promotion to Senior Lector II Promotions
FAS Letter to Referees (Internal and External) for Promotion to Senior Lecturer Promotions
FAS Non-tenured Appointment Approval Form Appointments, Searches
FAS Non-Tenured Faculty Search Procedures and Checklist Appointments, Searches
FAS Procedures for non-tenured faculty leaves 9-12-12 Leaves
FAS Qualifications of Lectors and Senior Lectors I and II Appointments, Promotions, Reappointments, Searches
FAS Request for Faculty Leave Leaves
FAS Search, Reappointment, and Promotion Procedures for Lectors and Senior Lectors I and II Appointments, Promotions, Reappointments, Searches
FAS Search, Reappointment, and Promotion Procedures for Lecturers and Senior Lecturers Appointments, Promotions, Reappointments, Searches
FAS Short-list letter for tenure search Appointments, Searches
FAS Steps for Promotion Promotions
FAS Steps for Reappointment Asst. Professor Reappointments
FASTAP Report Feb 2007
Institute of Sacred Music Checklist for Faculty Searches Searches
Institute of Sacred Music Documents Required for FSQ Searches
Institute of Sacred Music Documents Required for SAAC Searches
Institute of Sacred Music Email to Evaluators Searches
Institute of Sacred Music Executive Committee Vote Form Searches
Institute of Sacred Music Letter to Evaluators Searches
Institute of Sacred Music Offer Letter Template for Junior Faculty Searches
International Faculty Onboarding Checklist On-Boarding
Matrix of Evaluators Searches
New Faculty Checklist Administrative Forms, On-Boarding
Non-Ladder Faculty Salary Calculation Worksheet Administrative Forms, Appointments, On-Boarding, Promotions, Reappointments, Secondary Appointments
Request for Faculty Leave - Arts Schools Leaves
Request for Teaching Relief Childrearing -Template Ltr Leaves
School of Architecture Checklist for Faculty Searches Searches
School of Architecture Documents Required for FSQ Searches
School of Architecture Documents Required for SAAC Searches
School of Architecture Email to Evaluators Searches
School of Architecture Executive Committee Vote Form Searches
School of Architecture Letter to Evaluators Searches
School of Architecture Offer Letter Template for Junior Faculty Searches
School of Art Checklist for Faculty Searches Searches
School of Art Documents Required for FSQ Searches
School of Art Documents Required for SAAC Searches
School of Art Email to Evaluators Searches
School of Art Governing Board Vote Form Searches
School of Art Letter to Evaluators Searches
School of Art Offer Letter Template for Junior Faculty Searches
School of Drama Checklist for Faculty Searches Searches
School of Drama Documents Required for FSQ Searches
School of Drama Documents Required for SAAC Searches
School of Drama Email to Evaluators Searches
School of Drama Letter to Evaluators Searches
School of Drama Offer Letter Template for Junior Faculty Searches
School of Music Checklist for Faculty Searches Searches
School of Music Documents Required for FSQ Searches
School of Music Documents Required for SAAC Searches
School of Music Email to Evaluators Searches
School of Music Governing Board Vote Form Searches
School of Music Letter to Evaluators Searches
School of Music Offer Letter Template for Junior Faculty Searches
Search and Recruitment Expense Guidelines Searches
Stage 1 - Letter of Inquiry Searches
Stage 2 - Short list letter Searches
Template email for new faculty On-Boarding
Transfer-in Checklist Administrative Forms, On-Boarding
YURAP letter On-Boarding