Faculty of​ Arts and Sciences - Reappointments & Promotions

The Faculty Handbook is the primary resource for policies governing reappointments and promotions for the various faculty ranks at Yale.  One very important and universal policy is that all faculty members with multi-year appointments of three or more years are entitled to a review in the penultimate year of the term.

Instructions for conducting reappointment and promotion reviews are available below for the Faculty of Arts and Sciences.  For faculty in the Schools of Medicine and Public Health, please consult the Office of Faculty Affairs, Yale School of Medicine (http://medicine.yale.edu/facultyaffairs/index.aspx).  Instructions for all other schools are forthcoming.

If you are already familiar with reappointment and promotion procedures and simply wish to locate a specific document, you may go directly to the library of Checklists, Forms, & Templates.

~ Forms to be used during the review process ~

This is a list of the forms used throughout the reappointment and promotion review process. Each of the guides in the relevant sections below also contain links to these documents.  They are provided here for your convenience, in the order that they are typically used. 

  • Referee Responses Table - (Ladder promotions only) This table is used for tracking the list of external evaluators for the case and their responses.
  • Departmental Faculty Vote - The eligible department faculty must vote on the reappointment or promotion.  The cover page of this form provides a copy of Yale’s voting policy from the Faculty Handbook.  For ladder promotions that will go to the Tenure Appointments Committee, this form will be uploaded to Interfolio.  For all other actions, this form is submitted along with the Faculty Appointment Form.
  • Departmental Case Summary  - (Ladder promotions only)  Although the department administrator may complete items 1-3, the answers to items 4-6 will need to be provided by the department chair.
  • Faculty Appointment Form-3501 FR.56  - If the review is successful, complete this form and submit it to faculty.admin@yale.edu.  You must include fully joint and secondary appointments of the same rank on this form and obtain approvals from each of the departments.  Refer to the Chart of Required Documents to determine which, if any, additional documents are required.
  • Chart of required documents - This chart provides the list of items that are required for faculty appointments, reappointments, and promotions for all faculty ranks.

~ Ladder Faculty - Instructions for reappointments and promotions ~

Click on the header to expand the section.  If you have any questions regarding these procedures, please email fas.dean@yale.edu

Reappointments - Reappointment to Assistant Professor

Promotions - Promotion to Associate Professor on Term (AOPN)

NOTE:  All materials going the Tenure Appointments and Promotion Committee must be submitted for review three weeks prior to the scheduled meeting date.

Promotion to Associate Professor on Term (without tenure, AOPN)

Promotions - Initial Promotion to Tenure (AOPT or Prof)

NOTE:  All materials going to the Tenure Appointments and Promotion Committee must be submitted for review three weeks prior to the scheduled meeting date.

Initial Promotion to Tenure (Associate Professor with tenure [AOPT] or full Professor [Prof])

Promotions - Promotion from Assoc Prof with tenure to full Professor

NOTE:  All materials going to the Tenure Appointments and Promotion Committee must be submitted for review three weeks prior to the scheduled meeting date.

Promotion from Associate Professor with tenure (AOPT) to full Professor

Secondary Appointments

Secondary appointments in the ladder ranks must be voted by the faculty who are eligible to vote.  They also require approval from the primary department.  Please refer to the Chart of Required Documents to determine which items are required for a secondary appointment at the ladder rank.

~ Non-Ladder Faculty - Instructions for reappointments and promotions ~

Click on the header to expand the section.  If you have any questions regarding these procedures, please email fas.dean@yale.edu.

Reappointments & Promotions - Research & Visiting Faculty

Appointments in these ranks may need to be voted by faculty who are eligible to vote depending on the type of appointment and the length of the term.  Please refer to the Chart of Required Documents to determine which items are required for these types of appointments.

Seconday Appointments

Secondary appointments in the non-ladder ranks may need to be voted by faculty who are eligible to vote depending on the type of appointment and the length of the term.  They also require approval from the primary department.  Please refer to the Chart of Required Documents to determine which items are required for a secondary appointment at the non-ladder rank.