The following is section III.K.3 of the Faculty Handbook -November 1,2016
Confidentiality of letters of evaluation
It is University policy that only those who by usual practice transmit or vote on a particular candidate’s appointment or promotion may see the letters of evaluation used in the appointments process. The letters of evaluation are confidential, and their contents may not be shared with the person being evaluated. They may be seen by a review committee in the course of a grievance and may have to be produced in the course of administrative proceedings or legal actions.