Workday is the system of record for all academic employees and academic appointments.
Faculty records are submitted and maintained by each academic unit.
Below is a list the Workday roles that perform these functions.
On the supervisory organization use one of the following:
- Academic HR Support Specialist - Submit academic hires, job changes and compensation changes
- Business Partner - Approve or initiate job changes and compensation changes
- HCM View-Only w/ Compensation or HCM View-Only w/out Compensation - Provides access to view the employee record with or without compensation based on the relevant role
On the academic unit use one of the following:
- Appointments and Promotions Specialist - Add, update, and end academic appointments
- Academic Business Partner - Approve academic business processes
- HCM View-Only Academic - View academic appointments
To access Workday go to https://www.myworkday.com/yale/d/home.htmld. You will also find a link to Workday at the top of the It’s Your Yale webapge.
Guides and training materials for using Workday are available through Workday Learning. There are two modules, one for onboarding new staff and a library for ongoing training:
A list of Workday reports specific to academics as well as the recommended frequency for running these reports is available online at Workday Reports for Academics.