New administrators who process faculty appointments, compensation, and other related activities will need roles assigned in our various systems. OFAS will also provide individual or small group Faculty Affairs 101 training, to onboard new staff and provide resources to train and develop in this work. OFAS also maintains Yale-wide email communication lists, as we send regular memos and updates to staff.
To request a meeting or to inform us of new staff who work in this field, please write to faculty.admin@yale.edu.
Systems Access and Roles
Workday
Administrators who process faculty appointments and related processes in Workday will need the following roles:
- Role: Academic HR Support Specialist. Supervisory Org: [for departments: XXXX department - Office of the Chair]. For schools, this may be a School Dean supervisory org.
- Role: Appointments and Promotions Specialist. Academic Unit: XXXX department/school
- Role: One-Time Payment Initiator. Supervisory Org: Yale University (McInnis, Maurie)
Interfolio, FSRP, RFP
Administrators who process faculty searches, or reviews for reappointment, promotion, and tenure will need access in Interfolio, Faculty Search Reporting Process (FSRP), and for School of Medicine, RFP (Review for Position). To request access to these systems, please write to faculty.admin@yale.edu.
Hyland OnBase
Hyland OnBase is a system which processes a wide variety (but not all) faculty leaves. OnBase access is derived by the Workday roles listed above.