Faculty Search Procedures

Faculty searches are typically only conducted for tenure track and multi-year, teaching positions.  In most cases, the decision to run a faculty search is made jointly by the Office of the Provost and the relevant school dean.  Occasionally, an advisory committee may also participate in the decision. 

Please note that the basic procedures listed below include documenting the recruiting and outreach plan using the Faculty Search Questionnaire (FSQ). We intend to phase out this process in summer ‘23 and replace it with the new Faculty Search Reporting Process (FSRP).

Basic procedures to follow

The following is a checklist of items for all faculty searches:

  1. Obtain permission from the Provost’s Office, if professional school, or Faculty of Arts and Sciences (FAS) Dean’s Office, if a FAS department.

  2. Obtain school-specific instructions for running searches from the Provost’s Office, if professional school, or online at https://fas.yale.edu, if a FAS department.

  3. Read and follow the Advertisement Checklist and Guidelines for Faculty Positions, a concise list of items for advertising faculty teaching positions as well as other academic positions.

  4. Post the position on Interfolio Faculty Searches.  Note: all open and active searches are automatically posted on the Office of the Provost website,  Academic Job Listings (https://academicpositions.yale.edu/). 

  5. Begin documenting the recruiting and outreach plan using the Faculty Search Questionnaire (FSQ) or Faculty Search Reporting Process (FSRP).    ALL searches require you to use one of these options. 

  6. If submitting a FSQ, you must obtain approval prior to extending an offer to a final candidate. If using FSRP, you will submit the Short List for approval prior to conducting full interviews. Once approved, the department may proceedwith the final stages of the search and make offer(s) to the selected candidate(s). 

  7. If submitting a FSQ, you must obtain the EEO report of applicant pool data from Interfolio by sending an email to faculty.admin@yale.edu.  This is not needed if using FSRP. 

  8. If you are using FSQ, upload the FSQ along with supporting documents to the Provost’s Office SharePoint site.

  9. Once the FSQ is approved, you may extend an offer(s) to the selected candidate(s).

  10. The final step to every search is to closed the search position in Interfolio Faculty Searches.