Summer Compensation

Summer Compensation

Summer Compensation is the form of payment used for paying faculty with multi-year or continuous full-year (i.e. July 1 to June 30) teaching appointments.
 
Links to the policies and procedures resources are included below.
 
The Office of the Provost will hold a training session to assist with any questions or issues related to faculty summer compensation: 
  • Wednesday, May 7, 2025 from 11am-12pm

Zoom link: https://yale.zoom.us/s/92217621714

The presentation and the recording of the OFAS information session on Summer Compensation are in the Box folder online at https://yale.app.box.com/folder/202421971328.

Email questions to: summercomp.provost@yale.edu

Summer Compensation 2025 - Updates & Trainings Memo

Policies

For policies related to Summer Compensation, refer to the Faculty Handbook, XVIII. Faculty Compensation, Benefits, and Services, section B.
 
Faculty members who have a 12-month Annual Work Period or a partial year academic appointment are not paid using Summer Compensation.
 

Procedures

The following is a list of Workday training guides containing instructions for paying faculty in the summer:
 
  • Instructions for entering summer comp payments using the Workday business process, Manage Period Activity Pay Assignments, as well as instructions for creating a Summer Compensation or Teacher Summer Programs job.
  • Explains how different faculty members who are teaching for Yale Summer Session are handled over the summer.
  • Instructions for transferring faculty members who are teaching for Yale Summer Session if they are being terminated in your department.

Revise a Summer Compensation Transaction

  • Instructions on how to revise/edit a summer compensation in Manager Period Activity pay prior to payroll run.
  • Instructions on how to appropriately use period activity codes and what COA’s should be used.
  • Rules on maximum summer compensation payments and when exceptions can be requested for grant effort over the summer compensation cap.

Exceptions

All exception requests for above the maximum effort should be submitted to summercomp.provost@yale.edu. As of FY2025, a new summer compensation exception form must be filled out and submitted for approval PRIOR to the exception happening. Please find the exception form below.