Managing Committees for your Unit

Committees: located in the User & Groups link in Interfolio

There are two types of committees:  

  1. Standing Committees - are groups of faculty members from your unit in different combinations. They are like lists that you maintain of your faculty.  Note, members for these committees are know as standing committee members. 

  2. Ad Hoc Committees  - are created and added to a workflow step during the process of creating or editing a case. See here for more information on creating an ad-hoc committee when creating a case. Note, members for these committees are know as ad hoc committee members. .

Below are the six Standing Committees that should be created for your unit.  They are ready to be used at the various review steps for any case based upon the template. 

Yearly maintenance must be done on these Standing Committees. Since faculty get promoted, appointed, or leave Yale, it is especially important to do these updates. Make sure the faculty listed in the committee, especially the committee used at the Review Step, titled - Eligible Voting Faculty committees are correct.  As a reminder, you will need to update the committee, Dept Chair and Chair’s Assist should a new chair be appointed for your department.

The Six Committees for your department/school:

  1. Dept Chair and Chair’s Assist(Dept name) or Dean and Dean’s Assist (School name) - Department/School name may be abbreviated.  [e.g.. Dept. Chair and Chair’s Assistant (MCDB) or Dean and Dean’s Assistant (SOM).]

  2. Departmental Review Committee (Dept/School name) – The only standing member for this committee should be your department chair or yourself.  All other members are added as Ad Hoc or Case Specific (temporary) members.These groups are also referred to as Case Specific committees, the second type of committee.

Eligible departmental voting faculty committees –

  1. All faculty (Dept/School Name) – Includes all Assistant Professors, Associate Professors (both term and tenure), and Professors.

  2. All Associate Professors and Professors (Dept/School Name) – Includes all Associate Professors (both term and tenure) and Professors.

  3. Tenured faculty (Dept/School Name) – Includes all Associate Professors with tenure and Professors.

  4. Full Professors (Dept/School Name) – Only includes full Professors.

The list of the six Standing Committees above should already be created for your department. If not, add the missing committee via the User & Group Management link.  By having these committee created, each will be available in the drop down list when you need to add the appropriate committee to the case review steps.

Edit Standing Committees to maintain each of your lists within the group

  • Click on “Users & Groups” link, left side under Reappoitments, Promotion and Tenure.
  • Click the “Committees” tab.
  • Locate the committee you need to edit and click the Edit pencil icon. [Note: the only standing committee member in the committee for your Faculty Review group should be you (and your chair or dean). ]

The edit window opens

From this screen you can:

  1. Edit the committee name
  2. Remove a committee member via clicking ”x”
  3. Search for a faculty member’s name 
  4. Add the person to the list