The applicants list page is the landing page, once a position is created, and you click into the position title from your list of positions.
All Applicants Should Be Listed
This is to keep the University in compliance with the Department of Labor’s Office of Federal Contractor Compliance Programs (OFCCP).
Two ways to do this:
- Provide the position URL (apply.interfolio.com/xxxxx). The individual will then be able to directly apply and complete their application.
- Add the person on their behalf, by selecting the “Position Actions” drop down and select “Add New Applicant”.
- The system will generate an email to the applicant letting them know they can complete their application. Only the applicant can fill out the EEO information.
- For more information on adding an applicant on their behalf, click here.
Applicant Statuses and Disposition Codes Should Be Selected as You Move Throughout the Search Process
Applicant statuses and disposition codes will update in Faculty Search Reporting Process (FSRP) within an hour of the change being made in Interfolio.
- As a reminder, Interfolio is the record of source, where all changes should be made. Changes should not be made directly in FSRP.
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To select an applicant status/disposition code, select the box next to the applicant(s) name which will reveal a toolbar with additional actions. Click here for additional guidance.
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All applicants need to be approved, via FSRP, before coming to campus to interview or an offer is made. When an applicant is submitted through FSRP, their applicant status must be set to “Full / Campus Interview”. The position status will also need to be set to “Short List / Final Candidate(s)”, prior to moving the FSRP forward for approval.
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The appropriate applicant status/dispositon code should be chosen for all applicants when closing and archiving the position.
NOTE: The properties of an “Applicant Status” override the “Position Status”.
Additional Functionality of the Applicant Toolbar:
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Add tags to an applicant or set of applicants.
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Email applicants.
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Archive applicants in order to minimize the viewable list of applicants to those that are advancing in the review process. For additional information on archiving an applicant, please click here.
NOTE: Archived applicants will not be able to update their application. This is a useful tool if additional requirements (e.g. confidential letters of recommendation) need to be requested for select applicants that will be moving forward in the review process.