Managing the Applicants List

The Applicants list page will be the landing page in Interfolio, after a position is created.  Click a position title from the list of Positions (Tip: right click, select Open link in New Tab) and it will open to the Applicants page. This list will grow as applicants apply.

The basics on this page.

  • The information at the top of the Applicants page:  
    • ​Unit name - typically a department name.
    • Status (should not be blank - Accepting Application or click change to select another status); 
    • Opens (the date the search opened); 
    • Closes - No date set (If a date is entered, Reminder this is a hard stop date - meaning no one can apply after this date; best to wait until shortlist is determined.) 
  • Listed below is: Keyword Search field, a green Filter button, a Saved Views button and a Columns button.   Click on each button to see what they do.   
  • Further below, are the default Column headers:  a checkbox, Applicant Name, Date Updated, Applicant Status; Tag and My Overall Rating.  Click on the Columns button above to select the a few more data items to be seen on the list for each applicant. 

All applicants need to be listed on this page.

All applicants must be listed, especially if the individual makes it on to the FSQ or have been interviewed. This is to keep the University in compliance with the Department of Labor’s Office of Federal Contractor Compliance Programs (OFCCP). 

Two ways to do this: 

  1. Provide the Position URL (apply.interfolio.com/xxxxx); this way the individual can apply and complete their application. 
  2. Or, Add the person on their behalf to the list. - NOTE: this just puts their name on the list.  From the Position Actions drop down menu, upper right, select Add New Applicant. Fill in the three field with valid information - do not use your own email address.
  • This will generate a system email to the applicant letting her know she can complete her application and this should be encouraged.  Only the applicant can fill out the EEO form that is offered in every application and this is the only way their answers are counted in the EEO report that is generated for the FSQ.
  • Click on the following links for more help from Interfolio - start an application on behalf of those who need help or Add Materials on Behalf of an Applicant

Applicant Status required: Final Candidate(s)/Shortlist, Interview, Hired, Offer Declined or Withdrew before offer

Applicants that are selected for an interview or if they are listed on the FSQ for a search, must be given the appropriate applicant status. 

  • Scan the application list and click on the checkbox next to the name of the applicant(s) that are being considered. This will activate the blue menu bar just above the Column headers.

  • Click on the Status tab, to drop down the list of statuses.  Select the status such as, Longlist, Interview or Final Candidate(s)/Shortlist; Good practice tip: provide statuses beginning when a longlist is known and keep adjusting the status on only those that move on to the next level.    

  • Provide the appropriate and matching applicant status for each individual(s). If an applicant is  listed on an Interview Approval form (used only by FAS department) give the applicant status, Interview. If applicant is listed on the FSQ give the applicant status, Final Candidate(s)/Shortlist.  As a reminder, the FSQ needs to be approved before an offer is made.   

  • Provide the appropriate Applicat Status to applicants when closing a search to  archive especially if the individual(s) Withdrew before offer, Offer Declined, or Hired 

Reminder: go to the Product Help pages in Interfolio - Manage the Applicants list page.   

Additional functionality from thr blue menu bar:

Providing assistance to applicants

If you can easily provide help to an applicant, that’s a good thing. However, it is best if you direct applicants to Interfolio for support : http://product-help.interfolio.com/m/39937/l/606208-job-applicant-s-guide-to-interfolio-faculty-search  or if they prefer, contacting Interfolio support at:  help@interfolio.com ;  (877) 997-8807.

Sometimes, all the applicant needs to do is click on the final Submit Delivery button, bottom of the page, after they complete each section - see below.  If an applicant does not submit their application, they will not be counted in the EEO report.