Workday Business Processes for Academics | Faculty Administrative Services

Workday guides to reference for the business processes below:

Academic : Managing Appointments
Job Changes for Academics
Manage Compensation (Academic)
Academic Tracks, Reason Codes, and Menu Options
Hiring or Contracting Academics (for creating job requisitions for transfers)
Termination/Separation: Employee (Academic)

Description of transaction	What’s impacted? Appointment, Position, or Both	How is it done in Workday? Business Process(es)	Workday reason codes
Reappointment of Primary - pay increase handled in Merit Process	Appointment	Update Academic Appointment	Standard Reappointment
Reappointment of Secondary Appointment	Appointment	Update Academic Appointment	Reappointment of Secondary
Reappointment with Compensation Change ONLY	Both	Update Academic Appointment _________________________ Request Compensation Change	Standard Reappointment with Compensation Change ________________________ Academic Reappointment
Reappointment with change to Annual Work Period (AWP), Disbursement Plan Period, and/or FTE (Scheduled Weekly Hours); Compensation can also be changed	Both	Update Academic Appointment __________________________ Job Change – AWP/DPP only __________________________ Job Change – includes FTE change, and may or may not include others	Reappointment with Job Change __________________________ Change Appointment Details __________________________ Work Week…(there are four options; pick the one that applies)
Promotion in track	Both	Update Academic Appointment __________________________ Job Change - NOTE: This is not needed if the promotion and salary increase have been entered during the annual merit process.	Promotion in Track, or Promotion to Tenure, if applicable __________________________ Promotion – Academic
Promotion to new track	Both	End Academic Appointment __________________________ Add Academic Appointment __________________________ Job Change	Promotion to New Track __________________________ Promotion to New Track __________________________ Promotion – Academic
Compensation - Adding or Changing - Deleting	Position	Request Compensation Change	(Select the reason that applies) Delete Compensation (Benefit Impact) or Delete Compensation (No Benefit Impact)
FTE Change	Position	Job Change	Work Week…(there are four options; pick the one that applies)
Extra Compensation – One-time	Position	Request One-Time Payment	(Select the reason that applies)
Extra Compensation – On-going	Position	Request Compensation Change	(Select the reason that applies)
Transfer	Both	Job Change __________________________ Add, Update or End depending on the situation	Transfer – Change Manager __________________________ (Select the reason that applies)
Termination/Separation	Both - but you only need one business process to end both	Terminate Employee	(Select the reasons that apply for the termination and ending the academic appointment)